Properly managing medical equipment inventory is essential to the effectiveness of hospitals and healthcare facilities, and to their ability to appropriately provision health services. The inventory must be recorded and updated continually so that it provides an accurate picture, enabling the healthcare facility to avoid shortages, track expiry dates, and accurately plan and budget.

Drugs and Medicine have specified “end of life” dates, and therefore medical care facilities and pharmacies have limitations on the inventory levels of such products that they can maintain.  This limitation, coupled with high demand for such products within short time frames, places pressure on suppliers to be ready to deliver within very short time frames.  

Consequently, the healthcare providers, or “buyers” in this scenario, must receive schedule confirmations and advanced shipping notifications (ASN) from suppliers.

Scheduling management mechanisms that involve manual processing could result in impactful delays around goods receipt, order management, and deliveries.

One way by which healthcare providers can better manage inventory levels and scheduled supply of such items, is through an automatic order management system that generates orders directly from the buyer’s ERP system, sending them to the relevant suppliers within seconds.  Suppliers could then immediately and easily respond to the order with PO confirmation and schedule confirmation, ideally using a variety of communications methods – a B2B interface, Web portal, Mobile App, or email.

To manage scheduling within such short time frames, suppliers should be able to effectively communicate with their customers (the healthcare facilities) around scheduling and should receive automated follow-up and reminders regarding required tasks and information.

Suppliers should also be able to send shipping notifications to their customers in advance, so that the latter can gain advance knowledge of the shipment details and possibly also create a draft Goods Receipt on that basis.

Financing options for every buyer and supplier

Nipendo seamlessly combines multiple early payment options to match the working capital needs of both buyers and suppliers. Buyer organizations with surplus cash can finance their own supply chain in exchange for early payment discounts, while banks and non-banks can step in to provide additional financing options.

Dynamic Discounting: Capture risk-free returns

Dynamic Discounting is a win-win proposition for buyers and suppliers alike. Buyers can put their balance sheet to work capturing risk-free returns, while suppliers can alleviate cash flow worries by accelerating payments.
Nipendo enables buyers to define a sliding scale of payment terms and associated discounts. When suppliers get an invoice approval notification that includes dynamic discounting options, they are presented with a choice of payment terms and the corresponding discounts they can select from. Upon approval, payment of the discounted amount will be processed at the agreed advanced date.

Real-time invoice approval expedites supply chain financing

Nipendo employs a range of advanced technologies that significantly reduce the risks and barriers typically associated with trade financing.
The system ensures that only valid and errorless invoices enter the buyer’s Accounts Payable system. As a result, close to 100% of the invoices are processed and approved for payment within minutes.

Nipendo’s trade financing partners leverage these capabilities to offer suppliers on-demand, pre-approved early payment options.

“By providing real-time visibility to receivable worthiness and partnering with non-bank capital resources, Nipendo is expanding the range of available trade financing options at a time of great need.”

David Gustin
President, Global Business Intelligence and Managing Editor, Trade Financing Matters.

“Nipendo enables interoperability between different supplier communication solutions (for example, electronic data interchange [EDI], supplier networks and e-invoicing), allowing enterprises to rapidly achieve over 90% straight-through processing of all supplier invoices directly to their existing ERP systems.”

Cool Vendors in Integration, 2014

“Nipendo is the real deal when it comes supporting both application capability in P2P, such as e-invoicing and the connectivity or network layer itself.”

Jason Busch
Cool Vendors in Integration, 2014

“Admittedly, we were initially reluctant to deploy Nipendo, fearing it would add to our work and possibly require the hiring of additional staff.  We would likely not have done so had our customer not required us.  However, after deploying the platform using a B2B connection, we realized significant benefit from it and now urge our customer to expand the platform’s utilization.  We find ourselves spending far less time around invoice submission and, since we have full transparency into the process and into invoice and payment status, we no longer need to call the customer directly.  Our business processes have improved significantly, and we’re better able to plan ahead.”

Yakir Dvir

Chief Information Officer

“Before moving to Nipendo’s digital platform, we had to manually process hundreds of thousands of physical documents… we were sometimes late paying our suppliers… Nowadays the Electric Company receives the vast majority of invoices through Nipendo’s digital platform, which automatically examines them and provides intelligent validations… Once we started using Nipendo our work processes shortened and became more efficient. The number of people required to handle invoices was reduced and the company’s ability to comply with payment obligations to suppliers improved significantly. We’ve gotten rid of almost all of our large filing cabinets, freeing up a lot of office real estate, have done away with the exhausting filing activities and have almost completely eliminated the need to manually key-in data.”

Masha Alony

Head of Accounting Division

The Nipendo platform has enabled IAI to significantly improve supply chain efficiencies and supplier relations by creating transparency, and by automating the bulk of documentation along with the proper validations.  This has freed up our team to address more value-add challenges, has eliminated data errors, and has enabled us to meet our SLA vis-à-vis suppliers and customers.  Beyond the technology’s ability to address complex matters, the Nipendo team has demonstrated drive, flexibility, and creativity.  All of this has encouraged us to move into new areas with Nipendo and to strive towards making it a one-stop-shop for IAI and its global suppliers.” 

Eyal Morad

Deputy COO and VP Supply Chain

“We deployed Nipendo back in 2017 and found the Nipendo team extremely helpful and professional.  We were able to continue working in our ERP system as before but saw a 180-degree shift in the way invoices were managed and in supplier relations.  Before Nipendo, we manually processed invoices and keyed in data, had piles of paperwork, lost invoices, and missed payment dates.  We now have full transparency into invoice processing and payment status, better supplier relations and an associated improvement in supply chain, along with overall improved organizational efficiencies.”
Yehudit Alkobi
Head of Finance Department

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